PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
QUALIFICATIONS:
Education / Certification
High school diploma or GED
Pass local clerical test
Special Knowledge / Skills
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets,
Databases, and do word processing
Knowledge of basic accounting principles
Minimum Experience
Secretarial experience, preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
- Prepare written correspondence forms, schedules, or reports using personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.
- Maintain school calendar of events.
- Schedule meetings and appointments and maintain calendar for principal.
Reception and Phones
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
- Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, website and other documents as assigned.
Accounting and Inventory
- Receive, store, and issue supplies and equipment.
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
Other
- Sort, distribute, or deliver mail and other documents.
- Maintain confidentiality.
- Perform other duties as assigned by the immediate supervisor.
- Process student demographic information in an accurate and timely manner.
- Attend workshops as needed.
- Input discipline reports on computer, mail to parents, and file.
- Back up for new student registration as needed.
- When substitute is not available, cover classroom assignments as needed.
- Attendance is an essential job function.
EQUIPMENT USED:
Personal computer, printer, copier, fax machine, and calculator.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress; work with frequent interruptions; fast paced; high-stress; prolonged use of computer and repetitive hand motions.
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