PRIMARY PURPOSE:

          Coordinate and manage the purchasing activities of the district. Ensure

          compliance with applicable state and federal laws and regulations governing

          school district purchases of goods and services.

QUALIFICATIONS:

     Education/Certification

          Bachelor’s degree in business or accounting preferred

          TASBO certification preferred

     Special Knowledge/Skills

          Knowledge of competitive bidding statutes and purchasing procedures

          Knowledge of accounting and auditing principles

          Proficiency skills in keyboarding and file maintenance

          Ability to work with numbers in an accurate and rapid manner

          Ability to use software to develop spreadsheets, databases, and do

          word processing

          Effective organizational, communication, and interpersonal skills

     Experience

          Professional-level purchasing experience in public sector preferred

MAJOR RESPONSIBILITIES AND DUTIES

      Purchasing

       1.    Assist with the purchase of materials and equipment for the district by

              competitive bids, competitive sealed proposals, requests for proposals,

              government catalog contract purchases, informal quotations, and negotiations

              following established district criteria and in compliance with state purchasing

              rules.

       2.    Manage the full cycle of the competitive procurement process, including

              development of bid specifications, distributions of proposal documents, advertising

              requirements, bid openings, vendor evaluations, negotiation, and contract award

              recommendation in accordance with board policy and legal requirements.

       3.    Monitor and comply with federal, state and local laws, policies and regulations,

              ensuring purchasing and contract policies and procedures are aligned as appropriate

              for the District; recommend revisions to local policy and procedures as necessary.

       4.    Obtain and evaluate comparative prices and quotations. Make purchasing decisions

              based on information obtained.

       5.    Develop vendor and bidder lists and approve additions.

       6.    Approve purchase orders and monitor all purchase requisitions to ensure accuracy

              of information, calculations, and coding.

       7.    Administer contracts and handle adjustments with suppliers, including replacement

              of material not conforming to specifications, cancellation of orders, and receipt of proper

              credit. 

       8.    Develop and implement an ongoing training program for District staff on purchasing

              laws, contracts, travel, and buying procedures, as well as how to use the financial

              software to enter requisitions.

       9.    Develop communication strategies with the vendor community, including training

              sessions and materials on how to do business with the District and establish a broad

              list of potential vendors to meet District needs.

     10.    Prepare agenda items and supporting documentation requiring board approval.

     11.    Work cooperatively with district personnel to determine specific requirements and

              assist in locating necessary goods and services.

     12.    Compile, maintain, and file all physical and computerized reports, records, and other 

              documents required, including auditable accounting records.

     13.    Follow district safety protocols and emergency procedures.

     14.    Perform other duties as assigned.

     15.    Attendance is an essential job function.