PRIMARY PURPOSE:

            Organize and manage the routine work activities of the personnel office and

            provide clerical services to the Director of Personnel Services and other staff

            members.

QUALIFICATIONS:

            Education / Certification

            High school diploma or GED

            Special Knowledge / Skills

            Proficient skills in keyboarding, word processing and file management

            Excellent communication and interpersonal skills

            Basic math skills

            Must possess a high level of proficiency in all Microsoft Office products

            Ability to use personal computer and software to develop spreadsheets and

            databases and do word processing

            Ability to analyze information to determine reasonableness and relevance to

            other departments

            Ability to coordinate many tasks simultaneously

            Maintain strict confidentially

            Experience

            Three years of secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

            Records, Reports and Correspondence

           1.    Prepare correspondence, forms, manuals, schedules, contracts and

                  reports for the Director of Personnel Services and other department

                  staff members, using personal computer.

           2.    Prepare recruitment and new-hire packets.
           3.    Assist with the input and maintenance of information in employee database.

           4.    Prepare and distribute employment contracts.

           5.    Process and receive criminal history record information, references and other

                  application materials for all district employees and events.

           6.    Compile pertinent data as needed when preparing various federal, state and

                  local reports, including EEOC and Texas Employer New Hire Report.

           7.    Maintain physical and computerized departmental files.

            Accounting

            8.   Perform routine bookkeeping tasks, including simple arithmetic operations,

                  for the department.

            9.   Assist with the preparation and maintenance of Personnel Services Department

                  budget.

          10.   Purchase supplies for the department using established State and Dayton ISD

                  purchasing policies and laws, including office supplies, supplies for various events

                  throughout the year, recruiting, travel/hotel arrangements, etc.

            Other

          11.   Answer and respond to incoming calls, take reliable messages and route calls

                  to appropriate staff.

          12.   Greet visitors and assist employees and applicants with completing

                  publications and required paperwork.
          13.   Maintain a schedule of appointments, assist with scheduling and set up of

                  interviews and meetings. 
          14.   Assist with applicant testing. 
          15.   Make travel arrangements for department. 
          16.   Process job fair registrations, including all travel and hotel arrangements. 
          17.   Prepare materials and pack necessary items for job fairs. 
          18.   Maintain current job posting. 
          19.   Assist with various events throughout the year, including, but not limited to,

                 Wall of Fame/Teacher of the Year banquet, Employee end of year banquet,  

                 convocation, etc.

          20.   Schedule, process, prepare for and assist with Substitute Teacher Training.

          21.   Prepare employees and substitute teacher information to be presented to the

                  Board of Trustees, monthly as needed.

          22.   Maintain employee and substitute teacher records in sub-finder software

                  (Aesop).

          23.   Provide Aesop help desk support to staff and substitute teachers.

          24.   Receive, sort and distribute mail and other documents to department staff.

          25.   Create, gather and/or prepare all supplies/materials for recruiting.

          26.   Maintain strict confidentiality at all times.

          27.   Attendance is an essential job function.

          28.   Other duties as assigned.

Working Conditions:

Mental Demands / Physical Demands / Environmental Factors:

Maintain emotional control under stress; high stress and fast-paced;  work with frequent

interruptions; repetitive hand motions; prolonged use of computer; some district-wide travel.