PRIMARY PURPOSE:

 

• Direct and manage the business operations of the district including accounting, payroll, purchasing, and tax collection.

 

QUALIFICATIONS:

 

     Education/Certification

 

• Bachelor’s degree in business or accounting preferred

 

     Special Knowledge/Skills

 

• Knowledge in school district accounting preferred, governmental accounting knowledge required
• Working knowledge of accounting, financial reporting, budgeting, and accounting software programs
• Ability to use software to develop spreadsheets, and perform data analysis
• Ability to manage budget and personnel
• Ability to implement policy and procedures
• Strong organizational, communication, public relations, and interpersonal skills

 

     Experience

• Four years’ experience in school business management or public organization. 

MAJOR RESPONSIBILITIES AND DUTIES   

• Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district. 
• Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual. 
• Administer the district’s budget and ensure that operations are cost-effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions. 
• Assist the district’s independent and internal auditors in conducting periodic audits. 
• Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance. 
• Determine cash available for investment and payment of bills based on daily analysis of cash flow.
• Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts. 
• Work with district personnel to project student enrolments, staffing needs, building and facilities needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement. 
• Plan and conduct needs assessments for improvement of district business operations. Ensure that business operations support the district’s goals and objectives and provide leadership to achieve cost-effective practices throughout the district. 
• Assist with administration of the business office budget and ensure that programs are cost effective and funds are managed prudently. 
• Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations. 
• Compile, maintain, and file all physical and computerized reports, records, and other documents required. 
• Maintain accurate and current inventory records of the district’s fixed and movable assets and oversee maintenance of a timely replacement cost-asset listing for insurance purposes. Organize and conduct sales to dispose of surplus and salvage equipment. 
• Oversee the preparation of bids and bid specifications. Receive and analyze bid proposals and prepare written recommendations. 
• Attendance is an essential job function. 
• Perform other job duties as assigned. 
• Two hundred twenty-two (222) total workdays required during each school year.

 

SUPERVISORY RESPONSIBILITIES:

• Supervise, evaluate, and recommend the hiring and firing of the risk manager, accounting
• Supervisor, purchasing supervisor, payroll supervisor, and tax collector.

 

WORKING CONDITIONS:

 

Mental Demands/Physical Demands/Environmental Factors:

• Work with frequent interruptions; maintain emotional control under stress; high stress, fast-paced. Repetitive hand motions; prolonged use of computer.